Plowing Back the Time Wasted on Paperwork and Inspections

Plowing Back the Time Wasted on Paperwork and Inspections

Among the issues which undermine the effectiveness of logistical operations is the time wasted completing drivers’ paperwork and waiting at inspection points. Adopting electronic logbooks or e-log increases the effectiveness of logistical companies by reducing time wasted at the checkpoints and on paperwork.

Over-the-road trucking companies such as Tranomics are required by US law to maintain a record of duty status (RODS) of their truckers. RODS contain written documentation of truckers’ hours of service (HOS), which are reviewed by authorities to ensure that they do not work beyond the maximum HOS. E-log was mandated by the US Federal Motor Career Safety in 2015 to replace the written paper logbooks in the documentation of RODS. Vehicles used for over-the-road trucking must be equipped with a certified e-log by December 16, 2019.         

An electronic logbook is a small device mounted in the cab of a truck to collect accurate data on driver activity. Data collection sensors of e-logs are connected to trucks’ metrics such as speed, fuel consumption, engine temperature, and so on to collect vehicle operating data. The driver and vehicle data collected by e-logs can either be stored for future use or transmitted in real-time to the relevant office or department. 

Operations of trucking companies is affected by significant events such as holidays in the short-term. On the other hand, insignificant events such as inspections, paperwork, and so on increases time wastage and negatively affects service delivery in the long-run. The cumulative impact of some of the events deemed as insignificant can undermine customer satisfaction and, in extension, the profitability and existence of trucking companies. The negative domino effects of minor events can be mitigated or reduced by adopting e-logs. Also, trucking companies can attain a competitive advantage by adopting e-logs ahead of the deadline set by a federal authority, which will give them a longer learning period than some competitors.   

Electronic logbooks can be harnessed by trucking firms to increase productivity and reduce costs in a number of ways. Firstly, e-log devises record drivers’ data automatically, which reduces the time spent by truckers completing logs, which increases the driving time. Secondly, real-time transmission of data by e-log devices reduces the time spent by truckers to deliver their DOS to supervisors or the main office. Thirdly, the vehicle data stored or displayed on the e-log devices simplifies and hastens the inspection process by transport authorities. Fourthly, vehicle data can be electronically submitted to relevant authorities, which reduces time wasted in inspection points. Fifthly, drivers’ data can be used to schedule duty roaster and ensure that drivers get enough rest between tasks, which reduces accidents. Lastly, trucking firms can also use the data collected by e-log devices to schedule maintenance, which increases productivity by reducing equipment failures.  

Reduction of time wastage reduction by e-log devices can benefit trucking companies such as Tranomics, whose primary focus is to offer reliable service to clients by addressing the changes in the demand for particular products due to external and internal events. Combining the benefits of e-logs with the high level of logistical expertise within Tranomics ensures that clients are not disadvantaged by the effects of insignificant events such as inspections and paperwork